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Constitution


The intent of these rules is to have a consistent policy for the selection of both players, and coaches for the club.

PLAYER SECTION

  1. Player selection will be based on an open tryout
  2. Current coaches of players not playing in STORM KING may recommend players for open tryouts.
  3. Tryouts will be held on two separate weekends.
  4. Coaches committee will pick evaluators, evaluators will assess players, player selection will be based on evaluators decision.
  5. Players will be notified of status within five, (5), days of last tryout.
  6. Players may appeal their status. Appeals must be in writing and delivered to club official within ten, (10), days of last tryout.

COACHING SELECTION

  1. Coaches will be knowledgeable in all aspects of the game.
    1. It is considered a minimum requirement that coaches will have a WSYSA "E" license.
    2. Experience will be considered as an alternative to a state license.
  2. The coaches committee of STORM KING will draw up a list of potential candidates.
  3. The coaches committee will make the final decision.

BY-LAWS

APPROVED 3/30/94

ARTICLE I - NAME AND OBJECTIVE

The name and objective of this organization shall be as stated in Articles I and II of the Constitution of STORM KING Soccer Club.

ARTICLE II - POLICIES/ OBJECTIVE

This Club shall not, directly or indirectly, participate in any political campaign on behalf of, or in opposition to, any candidate for public office, nor shall any of its officers use their official capacities to endorse any commercial enterprise or partisan interest. The Club may, from time to time, or as necessary, endorse projects serving the betterment or development of soccer. The objective of the Storm King Soccer Club is to provide players an opportunity to compete at a higher level of competition.

ARTICLE III - BOARD OF DIRECTORS

SECTION 1 - The Board of Directors (Officers) of STORM KING Soccer Club shall consist of the President, Vice President, Secretary, Treasurer, Registrar, and a club representative from each recreational club within O.Y.S.A.

SECTION 2 - The Board of Directors shall be responsible for conducting the business and administering the affairs of STORM KING Soccer Club to include, but not limited to, the following:
  1. Enforcing the Constitution, Bylaws, Rules and Regulations of STORM KING Soccer Club.
  2. Removal of Officers, coaches, and club/team officials based on detrimental actions or neglect of accepted duties and responsibilities.
  3. Appoint coaching director
  4. Appoint coaches, with the input of the Coaches Selection Committee.
  5. review Presidential appointments for approval.
SECTION 3 - The Officers (Board of Directors) will be elected at the Annual General Meeting by the voting membership.
  1. The President, Secretary, and Registrar shall be elected in odd-calendar years.
  2. The Vice President, Treasurer, shall be elected in even-calendar years.
  3. The term of office for STORM KING Soccer Club Officers shall be two (2) years commencing on 1 January of the year after they are elected, and shall continue until 31 December of the following year.
  4. In the event that an office becomes vacant before the expiration of its term, The Board of Directors shall appoint a member to fill the office until the next Annual General Meeting, at which time an election will be held to fill the remainder of the term,. if necessary.
  5. Any Officer being absent from three (3) consecutive meetings of the Board of Directors or negligent in STORM KING Soccer Club duties shall be subject to removal by the Board of Directors.
  6. No more then one (1) member of a house hold should hold a STORM KING Soccer Club office concurrently. No more than two (2) individuals from any one affiliated team should hold a STORM KING Soccer Club office concurrently. (This rule will apply when 5 or more teams are formed in the club.)
  7. No member shall hold more than one office at a time and no member shall be eligible to serve more then two consecutive terms in the same office.
SECTION 4 - Duties of Officers
  1. PRESIDENT - The President shall supervise all activities of STORM KING soccer Club, the work of the Board of Directors, and shall serve as the Chairperson of all Board of Directors and Club meetings. The duties of the President shall include, but not be limited to, the following:
    1. Co-sign drafts on the treasury, (with the treasurer).
    2. Appoint special committees and chairpersons thereof, as the need of STORM KING Soccer Club may require, subject to the approval of the Board of Directors.
    3. Appoint committees and chairpersons, subject to the approval of the Board of Directors.
    4. Appoint individuals to perform specific functions, subject to the approval of the Board of Directors, as the need of STORM KING Soccer Club may require (i.e. STORM KING soccer club O.Y.S.A. Representative, Club recorder to keep an accurate Club match record and report game results to the newspapers).
    5. Sign all deeds, agreements, and legal documents in the name of STORM KING Soccer Club, that have been approved by the Board of Directors.
  2. VICE PRESIDENT - The Vice President shall become the Acting President during any temporary absence of the President, and succeed to the Presidency if the office becomes vacant for any reason. The duties of the Vice President shall include, but not be limited to, the following:
    1. Coordinate joint efforts between STORM KING Soccer Club and any other clubs affiliated with O.Y.S.A., and with O.Y.S.A. Vice President of Competition for game/practice fields.
    2. Coordinate registration with district and state leagues.
    3. Assist in the preparation of match schedules as required.
    4. Coordinate the assignment of referees with O.Y.S.A. Vice President of Competition for all matches.
    5. Attend O.Y.S.A. scheduling meetings and coordinate the game schedules of this club with that of O.Y.S.A..
    6. Represent club in all matters with other district, premier, and W.S.Y.S.A. meetings as required.
  3. SECRETARY - The duties of the Secretary shall include, but not be limited to, the following:
    1. Prepare and maintain minutes of Board of Directors and Club meetings.
    2. Maintain secure custody and keep current, copies of the Constitution, Bylaws, Rules and Regulation, Articles of Incorporation, and any , deeds, or contracts entered into by STORM KING Soccer Club.
    3. Give notice of all meetings as stipulated in Article IV.
  4. TREASURER - The duties of the Treasurer shall include, but not be limited to, the following:
    1. Deposit all monies of STORM KING Soccer Club in a chartered financial institution in the name of STORM KING soccer Club.
    2. Provide properly authorized disbursements of STORM KING Soccer club budgeted funds, and co-signs drafts on the treasury,(with the president).
    3. Provide properly authorized disbursements of STORM KING Soccer Club's teams funds.
    4. Prepare financial reports for all Board of Directors and Club meetings, not to exceed one report per month.
    5. Maintain accurate financial records.
    6. Chair the Budget committee.
    7. Prepare a proposed team budget for each affiliated team.
    8. Make records available to the Audit Committee.
  5. REGISTRAR - The duties of the Registrar shall include, but not be limited to, the following:
    1. Register, transfer, and maintain current, accurate records of STORM KING soccer Club players/teams in accordance with the regulations on O.Y.S.A. and W.S.Y.S.A..
    2. Prepare and distribute team rosters to coaches prior to each soccer season.
    3. Record verification of players age.
  6. CLUB REPRESENTATIVE - The duties of the Club Representative shall include, but not be limited to, the following:
    1. Represent their club at all STORM KING soccer club meetings.
    2. Take back information to their clubs.

ARTICLE IV - MEETINGS

SECTION 1 - Annual General Meeting shall be held on or before December of each calendar year. Notification of this meeting shall be mailed to STORM KING Soccer Club voting members (notification to a team representative/coach shall constitute notice to player/families affiliated with that team) thirty days prior to such meeting. This notification shall include a copy of the recommendation of the Nominating 'Committee, an proposed amendments to the Constitution, and any resolution offered for the consideration of the assembly.

SECTION 2 - The Board of Directors shall establish the time and location of regular monthly meetings of the Club.

SECTION 3 - The Board may call a special meeting of the general membership. Seventy-two hours written or oral notice must be provided to all member for any special meeting of the Club. Notice to a ream representative or alternate (or coach) shall constitute notice to player/families and coaches affiliated with that team.

SECTION 4 - The recommended order of business at all Club meetings is:
  1. Roll Call
  2. Minutes
  3. Communications
  4. Board Report
  5. Officers' Reports
  6. Committee Reports
  7. Teams' Reports
  8. Unfinished Business
  9. New Business
  10. Good of the Game
  11. Adjournment
SECTION 5 - Upon appeal from the floor, the Board may, with a two-thirds (2/3) vote of members present, set aside the published agenda and consider special business.

SECTION 6 - The Board may hold such meetings as needed to transact their business. Board meetings shall be separate and distinct from meetings of the Club. All Board members shall have seventy-two hours notice. The meetings of the Board of Directors shall be open to the membership unless closed by a vote of five (5) officers.

ARTICLE V - QUORUM

SECTION 1 - STORM KING SOCCER CLUB BOARD OF DIRECTORS MEETING - A quorum for all STORM KING Soccer Club Board of Directors meetings shall consist of at least:
  1. the President or Vice President.
  2. Four (4) additional STORM KING Soccer Club Officers.
SECTION 2- STORM KING SOCCER CLUB ANNUAL GENERAL MEETINGS - A quorum for all STORM KING Soccer Club annual general meetings shall consist of at least:
  1. The President or Vice President.
  2. Three (3) additional STORM KING Soccer Club Officers.
  3. Seven (7) additional STORM KING Soccer Club voting members.
SECTION 3 - STORM KING CLUB MEETINGS - A quorum for all STORM KING CLUB meetings shall consist of at least:
  1. The President or Vice President
  2. Three (3) additional STORM KING officers
  3. Three (3) additional STORM KING voting members.

ARTICLE VI - COMMITTEES

SECTION 1 - STORM KING Soccer Club's Standing Committees are as follows:
  1. Nominating Committee, composed of three persons.
  2. By-Laws Revision Committee, composed of three persons. The committee mat submit recommendation at any regular meeting, and shall submit at least one report during the course of the Fiscal Year, at least two month prior to the AGM.
  3. Ways and Means Committee. A Coaches Selection Committee composed of the Coaching Director, as Chairperson, and four (4) other members. Every effort shall be made to have one person from the Port Angeles club, and one from the Sequim club, on this committee. Any future clubs from O.Y.S.A will also be included if they request. It shall be the duties of this committee to:
    1. Develop criteria for evaluating coaches.
    2. Compile a tentative list of team coaches at least two weeks prior to tryouts.
  4. A finance Committee composed of the Treasurer, as Chairperson, and one member from each team shall be appointed by the President promptly after each Annual General Meeting. It shall be the duty of this committee to prepare a budget for fiscal year beginning on the first day of May, and to submit it to the Club at its regular meeting in April. The Finance Committee may from time to time submit supplements to the budget for the current fiscal year.
SECTION 2 - The President may appoint special committee chairpersons and members as necessary to fulfill the objectives of the Club, subject to approval of the Board.

ARTICLE VII - STORM KING SOCCER CLUB TEAMS

SECTION 1 - STORM KING Soccer Club teams shall be limited to two teams per age/gender group.
  1. All the highest rated players should be on the first team. Only if there is adequate talent shall a second team be formed.
  2. All STORM KING Soccer Club teams shall participate in a District or Premier League.
SECTION 2- The Club shall hold annual open try-outs for all STORM KING Soccer Club teams.
  1. Coaches from recreational clubs within Olympic Youth Soccer Association, will have the opportunity to nominate players as candidates for selection to the STORM KING club. Players nominated will be notified by mail.
  2. Try-outs will be completed prior to April 15 and will consist of at least two (2) try-outs.
  3. The Club shall schedule times and fields and shall publicize try-outs.
  4. Coaches shall notify players as to their status no later than five (5) days after the final try-out. Once a player has been selected, that player cannot be dropped from a team without his/her consent, except for a valid reason (approved by the Board).
  5. A player's status may be appealed to the Board.
    1. Written notice of the appeal must be presented or mailed to a Board member within 72 hours after the player has been notified of the action which is being appealed.
    2. The player's status shall remain unchanged until the appeal is heard.
SECTION 3 - Each STORM KING Soccer Club team shall have one person designated as the coach. The coach may delegate authority, but the ultimate responsibility remains with the coach.
  1. The coach shall utilize all resources available to properly prepare the players in the areas of fitness, techniques and tactics.
  2. The coach shall be knowledgeable of the rules and regulations of the game, including FIFA, W.S.Y.S.A., District IV, O.Y.S.A., League and tournament regulations.
  3. The coach shall be responsible for the conduct and sportsmanship of the players and parents.
  4. The coach shall be responsible for the administration of the team, including registration, tournament entries and judicial appeals.
  5. The coach shall be responsible for the proper utilization of team resources/funds.
SECTION 4 - Team Representative - It shall be the duty of each STORM KING Soccer Club team to elect of appoint a representative, whose term shall commence of May 1 of each year and end on 30 April or at such earlier date as his/her team is disbanded. Each STORM KING Soccer Club team shall submit in writing the names of the Representative and an Alternate to the Club Secretary.
  1. His/her duties shall be as follows:
    1. To be thoroughly familiar with the Constitution, By-laws and Rules and Regulations of this Club.
    2. To represent his/her team on all matters concerning this Club's policy.
    3. To be present at all meetings of the Club, or send an alternate who is affiliated with the team.
    4. To serve as a liaison between the Club and his/her team.
    5. To help promote adult interest and to request desirable persons to assist in the development of the game.
    6. To notify all player/families and coach of Special Meetings.
  2. No person shall represent more then one team at a meeting.
SECTION 5 - Teams will attend at least three (3) tournaments during the year. It is desired that teams compete in either the Championship Cup of the American Cup.

ARTICLE VIII - FINANCES

SECTION 1 - All finance will be held by the STORM KING Soccer Club Treasurer. Accounting will be maintained by Club and STORM KING Soccer Club team assets.

SECTION 2 - FISCAL YEAR - The Fiscal year of STORM KING Soccer Club shall begin at 12:01 a.m. on 1 May, and end at 11:59 p.m. on 30 April, of the following year. All financial rules and regulations are in effect during the twelve (12) months of the fiscal year.

SECTION 3 - AUDIT - The financial books and accounts of STORM KING Soccer Club, maintained by the Treasurer, shall be audited:

  1. Annually in December.
  2. Upon the vacancy of the office of Treasurer.
  3. As directed by STORM KING Soccer Club Board of Directors. The result of the audit shall be submitted to the Board of Directors. No member of the Board of Directors shall act as an auditor.
SECTION 4- The source of Club finances shall be from player registration fees, Club fund-raisers and sponsorships as determined by the Club. Club disbursements shall be for the purpose of Club administration, training and field equipment and improvements, and for the promotion of soccer.

SECTION 5 - Team sources of income shall be from player registration fees (as set by the Club), sponsorships, and team fund-raisers and assessments.

  1. Team disbursements shall be for player and team equipment, tournament and league fees, game fields and officials and other team requirements.
  2. Team expenditures will not exceed the amount credited to their team and shall not be drawn below the amount needed to finish paying fixed expensed (user/referees fees).
SECTION 6 - NO RISK POLICY - STORM KING Soccer Club shall not institute programs or services that are not covered by either a budget item, assured funds from outside sources, by funds generated by properly implemented STORM KING Soccer Club programs, or by funds covered in SECTION 7.

SECTION 7 - FINANCIAL PLANNING - For purpose of long-range financial planning, funds from outside sources, funds generated though STORM KING Soccer Club programs or though investment of STORM KING Soccer Club monies can be budgeted for specific future STORM KING Soccer Club projects over a period exceeding the fiscal year. Any such plans identified by the Board of Directors required voting membership approval.

SECTION 8 - FUND RAISING - Any fund raising program in the name of STORM KING Soccer Club requires the Board of Directors approval.

SECTION 9 - BUSINESS CONFLICT OF INTEREST - No member of STORM KING Soccer Club shall engage themselves in a STORM KING Soccer Club position or function in an effort to gain advantage for their personal or business gain. A potential conflict of interest shall be declared on a disclosure statement to the Board of Directors, either voluntarily or upon the request of the Board of Directors.

SECTION 10 - DISSOLUTION - In the event of the dissolution of this Club, legal counsel shall be retained by the Board, for distribution of the assets to O.Y.S.A., after all liabilities have been settled, as specified in Section 501 (c) of the Internal Revenue Code of 1954, as from time to time amended.

ARTICLE IX - RULES AND REGULATIONS

SECTION 1 - The Board of Directors shall publish a set of STORM KING Soccer Club Rules and Regulations annually not later then 1 February.

SECTION 2 - STORM KING Soccer Club Rules and Regulation shall consist of , but not be limited to, the following:
  1. Club meetings dates and location.
  2. Registration fees.
  3. Team guidelines.
  4. Criteria for evaluating coaches.
  5. Players selection procedures.

ARTICLE X - AMENDMENTS

SECTION 1 - These by-laws may be amended at any regular meeting of the Club, by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

SECTION 2 - Upon approval, the Secretary shall publish and mail to every Coach, team representative, and club Officer the approved amendment within twenty days of approval.
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